Office of Student Life

Disability Services

Exam Accommodations


Struggling with test anxiety? Visit go.osu.edu/testanxiety to watch a video presentation on causes, resources, and success strategies. Continue reading below to learn about exam accommodations.


Disability Services is committed to providing an equitable testing environment for students with disabilities. Exam accommodations may include but are not limited to the following:

  • Distraction-reduced space
  • Extended time
  • Reader
  • Scribe
  • Assistive technology
  • Taped Exam
  • Braille
  • CCTV
  • Large print
  • Computer
  • Audio output
  • Screen reader software (e.g. Read & Write Gold, JAWS)
  • Raised table

Students authorized for exam accommodations have three exam options:

  1. Take exams with the class without accommodations.
  2. Take exams with appropriate accommodations arranged by the instructor.
  3. Take exams at Disability Services.

Use the navigation list below to learn more:

Procedures for exams at Disability Services

  • You must complete a Proctor Sheet with your instructor(s) in order to take exams for that class in our office. You will want to work out ALL of the details before returning the Proctor Sheet to Disability Services. Incomplete Proctor Sheets will not be accepted.
    • One Proctor Sheet is used per class and is considered a contract between the student, the instructor and Disability Services.
    • In order to ensure proper scheduling of space and availability of exam materials, Proctor Sheets need to be returned no later than 5 full business days prior to the first quiz/midterm that you plan to take with Disability Services. For finals, proctor sheets are due no later than: 
      • Friday of the 5th week for 1st term classes
      • Friday of the 12th week for 2nd term and full semester classes
  • You are responsible for contacting Disability Services during the 15th week of the semester to obtain your final exam schedule.

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Policies for exams at Disability Services

  • Faculty instructions on the Proctor Sheet will be reviewed with you before the exam begins. You will be held responsible for following these instructions at all times.
  • The following items are not allowed in the exam room:
    • Notes/books not permitted by professor/instructor
    • Any communication devices including cell phones, PDA’s, and Smart Watches
    • Coats
    • Book bags
    • Purses
    • Head coverings such as hats or bandanas (unless for medical/religious reasons)
  • Valuables, including all communication devices (which must be turned off), can be given to the front desk staff to be placed in the exam envelope or left at the coat rack.
  • You are not permitted to choose your exam room. Disability Services cannot guarantee a specific test environment.
  • You are not permitted to leave Disability Services testing area once you have begun your exam (exception is bathroom break within Disability Services).
  • You are responsible for your personal exam materials. If you forget personal exam materials (calculator) and you leave to retrieve them, when you return you will only be given the remainder of your allotted time.
  • If you are unclear about the exam instructions or conditions, stop the exam and seek assistance from a Disability Services staff member. The Disability Services staff member will attempt to contact your professor or give you a form to complete explaining the problem or question which will then be returned with the exam.
  • If at any time you are uncomfortable with your exam environment (e.g. another student is distracting you, you’re not receiving the proper accommodations, etc.), you have the right to talk to an exam staff member or Access Specialist without it affecting your allotted exam time.

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Policies Regarding Academic Misconduct

Disability Services is committed to maintaining the highest academic integrity standards possible in our testing environment. To meet that goal, please note the following:

  • All Disability Services students must show picture ID to Disability Services exam staff when checking in to take an exam. BUCK-IDs and driver's licenses are acceptable.
  • All Disability Services exam studios are monitored by Disability Services staff via a closed-circuit video monitoring system. Exam video content is stored on a secured, on-site digital recording device that is maintained exclusively by Disability Services staff.
  • Any student observed utilizing any unauthorized resource during an exam will be reported to the University Committee on Academic Misconduct and their instructor.
  • You are not permitted to touch/move the mirrors/cameras that are located in the studio. If you are caught moving a mirror or camera you will be reported to the instructor and may be charged with academic misconduct.
  • Any unauthorized notes and any scrap paper used during the exam will be copied and returned with the exam to the instructor.
  • A staff member may come into the studio at any time to perform a random integrity check.
  • Any suspected evidence of cheating will be documented by the Exam Scheduling Coordinator or other full time staff and reported to the appropriate faculty member and the Committee on Academic Misconduct.

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Pop Quizzes

The instructor must contact (e-mail is preferred) Disability Services in the event of a pop quiz as soon as it is planned. The instructor should deliver the quiz immediately to Disability Services for administration and enclose instructions for administering the quiz (e.g., time allotment and authorized materials).

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Software/Online Test Accommodations

Section E of the Proctor Sheet asks the instructor/designee to indicate the type and version of software needed for exams and the dates the software will be used.  If the schedule is yet to be determined when signing the Proctor Sheet, please contact (e-mail is preferred) Disability Services as soon as the dates are set.  If a software instruction book will be used in the regular exam, then one should be used in the Disability Services exam. The department is responsible for loaning the book(s) to Disability Services for this purpose and Disability Services will make arrangements to return the book(s).

Also, if your exam will require the use of images via a website or CD, please inform your instructor that we can provide you with this option. It will be necessary for your instructor to make contact with the Exam Scheduling Coordinator to make arrangements.

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Lateness, Illness, No Show, Cancellation, and Rescheduling Policies

Lateness and Illness

  • You are expected to be at Disability Services at the time designated on the Proctor Sheet and approved by your instructor.
  • If you arrive late for your exam, you must take the remaining time or reschedule your exam with your instructor (via the Rescheduling Authorization Form OR an e-mail from the instructor).
  • There is no guarantee that the instructor will permit a make-up exam.
  • This policy also applies if you are late due to illness.
  • If you are unable to take an exam due to illness or emergency, contact your instructor immediately.
  • You are responsible for coordinating the make-up of any missed exam or quiz with your instructor by obtaining an e-mail with permission to reschedule or submitting a Rescheduling Authorization Form to Disability Services.

Canceling an Exam

  • If for any reason you have decided not to take your exam at Disability Services after completing and returning the Proctor Sheet, you are responsible for notifying our office so that we can have the testing space available for other students.  This includes withdrawing from a course.
  • You are responsible for ensuring that your travel plans do not interfere with your final exam schedule.

Final Exams

  • Due to space constraints, your final exam may be scheduled for the second or third choice as indicated by your instructor on your Proctor Sheet.
  • Be sure to check in with the Disability Services scheduling desk during the last week of the semester to find out when your exams were scheduled.
  • It is recommended that you request a print out or e-mail of your final exam schedule.  You can do this by contacting the Disability Services Exam Scheduling Desk.

Rescheduling an Exam or Quiz

Disability Services will accept authorization to reschedule an exam from the instructor via e-mail, as long as the e-mail includes the new approved date/time.

You can also reschedule an exam by using the Rescheduling Authorization Form. To use the form:

  1. Obtain a Rescheduling Authorization form at the front desk of Disability Services.
  2. The Instructor fills out and signs the form.
  3. Return the form to Disability Services as soon as possible for rescheduling.

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Requesting Readers and/or Scribes for Exams

If your Access Specialist has authorized you to use a reader &/or a scribe and you would like to use this service for your tests, please indicate this in section A of the Proctor Sheet, under “TEST ASSISTANT”.

Readers

  • Readers can be asked to repeat information, so do not hesitate to ask.
  • Readers will only read what is on the printed page and cannot be asked to interpret, define, explain or reword questions.
  • Readers need feedback from you to be effective. Let your reader know what reading tone, rate, etc. works best for you.

Scribes

  • Scribes will write down verbatim what you have dictated. The scribe is not responsible for organizing or paraphrasing your thoughts into a final draft.
  • Scribes are responsible for general spelling and sentence ending punctuation. You are responsible for directing the scribe for any spelling of specific, class related terminology or punctuation within sentences.
  • At any time, you will have the opportunity to review what the scribe has written either by reading or having it read to you.
  • If there are corrections, you will direct the scribe to make them.

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Math Policy

Scheduling Lower Level Math Exams (1050, 1075, 1130, 1131, 1148, 1149, 1150, 1151, 1152, 1172)

  • During the autumn and spring semesters, all lower level math classes are scheduled at Disability Services by filling out a Common Math Scheduling form. During the summer semester you may use the Proctor Sheet and the standard exam scheduling procedures.
  • You must meet with an exam staff member at the beginning of the semester if you are taking any lower-level math classes during the autumn or spring semesters. At this time you should indicate if you need any accommodation other than extended time and distraction reduced space.
  • Turn in the completed form at the front desk. Disability Services will provide you with letters for your instructors.  You will be responsible for delivering one letter to your Math TA and the other letter to your Math lecturer.
  • Your exams will be scheduled according to your listed preferences/times. If you must make a change to your schedule, please contact our office.

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Psychology Policy

Scheduling Psychology 1100

  • All Psychology 1100 exams are scheduled at Disability Services by filling out a Psychology Scheduling form.
  • You must meet with an exam staff member at the beginning of the semester if you are taking Psychology 1100 during the autumn or spring semesters. At this time you should indicate if you need any accommodation other than extended time and distraction reduced space. During the summer semester you may use the Proctor Sheet and the standard exam scheduling procedures.
  • We do not use a form for Psychology 1100H. Please follow regular exam scheduling procedures.

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Common Exams and Course Coordinators

  • For the common courses in some departments the exams are handled by the Course Coordinator.
  • In Biology, Chemistry, and Physics it is best to have the Proctor Sheet filled by the current Course Coordinator.
  • Check with the exam staff for a list of the current Course Coordinators.

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© 2017 The Ohio State University - Disability Services
098 Baker Hall, 113 W. 12th Ave, Columbus, OH 43210
Phone: 614-292-3307 | Fax: 614-292-4190 | VRS: 614-429-1334 | General Questions: slds@osu.edu | Exam/Quiz Accommodations: slds-exam@osu.edu
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