Exam Accommodations
The Office for Disability Services is committed to maintaining the highest academic integrity standards possible in the ODS exam environment. In order to meet this goal, ODS utilizes a closed-circuit video monitoring system to proctor exams. ODS also requires that all students show a picture ID before taking exams at ODS.
Any student observed utilizing any unauthorized resource
during an exam will be reported to the University
Committee on Academic Misconduct and their instructor.
Exam accommodations may include but are not limited to the following:
Distraction-reduced space
Extended time
Reader
Scribe
Assistive technology
Taped Exam
Braille CCTV
Large print
Computer
Audio output
Test Talker
Raised table
Students authorized for exam accomodations have three exam options:
1. Take exams with the class.
2. Take exams with appropriate accommodations arranged by the instructor.
3. Take exams at ODS.
Procedures for exams at ODS
· You must complete a Proctor Sheet with your instructor(s) in order to take exams for that class in our office. You will want to work out ALL of the details before returning the Proctor Sheet to ODS. All incomplete proctor sheets will be returned to you.
o One Proctor Sheet is used per class and is considered a contract between student, the instructor and ODS.
o Turn in the Proctor Sheet at the beginning of the quarter or at least five business days in advance of your first exam.
o If you are only taking your final with ODS, your proctor sheet must be submitted no later than Friday of the 7th week.
· You are responsible for contacting ODS during the 10th week of the quarter to obtain your final exam schedule.
Policies for exams at ODS
· Faculty instructions on the Proctor Sheet will be reviewed with you before the exam begins. You will be held responsible for following these instructions at all times.
· The following items are not allowed in the exam room:
o Notes/books not permitted by professor/instructor
o Any communication devices including cell phones and PDA’s
o Coats
o Book bags
o Purses
o Hats/Ball caps
· Valuables, including all communication devices (which must be turned off), can be locked in the cabinet inside the studio, given to the front desk staff to be placed in the exam envelope or left at the coat rack.
· You are not permitted to choose your exam room. ODS cannot guarantee a specific test environment.
· You are not permitted to leave the ODS testing area once you have begun your exam (exception is bathroom break within ODS).
· You are responsible for your personal exam materials. If you forget personal exam materials (calculator) and you leave to retrieve them, when you return you will only be given the remainder of your allotted time.
· If you are unclear about the exam instructions or conditions, stop the exam and seek assistance from an ODS staff member. The ODS staff member will attempt to contact your professor or give you a form to complete explaining the problem or question which will then be returned with the exam.
Policies Regarding Academic Misconduct
All ODS students must show picture ID to ODS exam staff when checking in to take an exam. BUCK-IDs and driver's licenses are acceptable.
All ODS exam studios are now monitored by ODS staff via a closed-circuit video monitoring system. Exam video content is stored on a secured, on site digital recording device that is maintained exclusively by ODS staff. Any student observed utilizing any unauthorized resource during an exam will be reported to the University Committee on Academic Misconduct and their instructor.
You are not permitted to touch/move the mirrors/cameras that are located in the studio. If you are caught moving a mirror or camera you will be reported to the instructor and may be charged with academic misconduct.
Any unauthorized notes and any scrap paper used during the exam will be copied and returned with the exam to the instructor.
A staff member may come into the studio at any time to perform a random integrity check.
Any suspected evidence of cheating will be documented by the exam scheduling coordinator or other full time staff and reported to the appropriate faculty member and the Committee on Academic Misconduct.
Pop Quizzes
The instructor must call ODS in the event of a pop quiz as soon as it is planned. The instructor should deliver the quiz immediately to ODS for administration and enclose instructions for administering the quiz (e.g., time allotment and authorized materials).
Software/Online Test Accommodations
Section E of the proctor sheet asks the instructor/designee to indicate the type and version of software needed for exams and the dates the software will be used. If the schedule is yet to be determined when signing the proctor sheet, please call ODS as soon as the dates are set. If a software instruction book will be used in the regular exam, then one should be used in the ODS exam. The department is responsible for loaning the book(s) to ODS for this purpose and ODS will make arrangements to return the book(s).
Also, if your exam will require the use of images via a website or CD, please inform your instructor that we can provide you with this option. It will be necessary for your instructor to make contact with the Exam Scheduling Coordinator to make arrangements.
Lateness, Illness, No Show, Cancellation, and Rescheduling Policies
Lateness and Illness
· You are expected to be at ODS at the time designated on the Proctor sheet and approved by your instructor.
· If you arrive late for your exam, you must take the remaining time or or reschedule your exam with your instructor (via the Rescheduling Authorization Form OR an e-mail from the instructor).
· There is no guarantee that the instructor will permit a make up exam.
· This policy also applies you are late due to illness.
· If you are unable to take an exam due to illness or emergency, contact your teacher/instructor immediately.
· You are responsible for coordinating the makeup of any missed exam or quiz with your instructor by submitting a Rescheduling Authorization Form to ODS.
No Show
- If you fail to show up for a scheduled exam, ODS will contact you by e-mail within 24 hours. Your counselor and instructor will also receive a copy of the e-mail.
- You will be responsible for making contact with ODS to ensure that future exams for that class are scheduled.
Canceling an Exam
- If for any reason you have decided not to take your exam at ODS after completing and returning the Proctor Sheet, you are responsible for notifying our office so that we can have the space for other students. This includes withdrawing from a course.
- You are responsible for ensuring that your travel plans do not interfere with your final exam schedule.
Final Exams
· Due to space constraints, your final exam may be scheduled for the second or third choice as indicated by your instructor on your Proctor Sheet.
· Be sure to check in with the ODS scheduling desk during the last week of the quarter to find out when your exams were scheduled.
· It is recommended that you request a print out of your final exam schedule. You can do this by contacting the ODS Exam Scheduling Desk.
No Show
- If you fail to show up for a scheduled exam, ODS will contact you by e-mail within 24 hours. Your counselor and instructor will receive a copy of the e-mail.
- You will be responsible for making contact with ODS to ensure that future exams for that class are scheduled.
Rescheduling an Exam or Quiz
1. Obtain a Rescheduling Authorization form at the front desk of ODS.
2. The Instructor fills out and signs the form.
3. Return the form to ODS as soon as possible for rescheduling.
4. ODS will accept authorization from the instructor via e-mail, as long as the e-mail includes the necessary information in order to administer the exam.
Requesting Readers and/or Scribes for Exams
If your counselor has authorized you to use a reader &/or a scribe and you would like to use this service(s) for your tests, please indicate this in section F of the proctor sheet.
Readers
- Readers can be asked to repeat information, so do not hesitate to ask.
- Readers will only read what is on the printed page and cannot be asked to interpret, define, explain or reword questions.
- Readers need feedback from you to be effective. Let your reader know what reading tone, rate, etc. works best for you.
Scribes
- Scribes will write down verbatim what you have dictated. The scribe is not responsible for organizing or paraphrasing your thoughts into a final draft.
- Scribes are responsible for general spelling and sentence ending punctuation. You are responsible for directing the scribe for any spelling of specific, class related terminology or punctuation within sentences.
- At any time, you will have the opportunity to review what the scribe has written either by reading or having it read to you.
- If there are corrections, you will direct the scribe to make them.
Verification Letter Request Policies
The Verification Letter Request Form prompts ODS to generate a letter from your counselor to your instructor. The letter verifies that you are registered with ODS and lists your accommodations; it does NOT indicate your disability. To submit a letter request form:
1. Obtain a Verification Letter Request Form from ODS.
2. Fill-in your name, phone number, date, the last four digits of your SSN, counselor’s name, lecturer’s name, and course title and number. Indicate when the letter is needed
3. Turn in the completed form at the front desk. The letter will be ready within 24 hours for you to pick up.
Math Policy
Scheduling Lower Level Math Exams (050, 075,104, 130, 131, 132, 148 and 150)
- All lower level math classes are scheduled at ODS by filling out a Common Math Scheduling form.
- You must meet with a Frontliner or the Exam Scheduling Coordinator at the beginning of the quarter if you are taking any lower-level math classes during the autumn, winter, and/or spring quarters. At this time you should indicate if you need any accommodation other than extended time and distraction reduced space. During summer quarter you may use the Proctor Sheet and the standard exam scheduling procedures.
- Turn in the completed form at the front desk. ODS will provide letters for your instructors. The letters will be waiting for you to pick up in 24 hours. After you return to ODS to pick up the letters, you will be responsible for delivering one letter to your Math TA and the other letter to your Math lecturer. You will pick up your exam schedule at this time.
(Math courses 105, 106, 116, and 117 follow traditional exam scheduling procedures.)
Common Exams and Course Coordinators
- For the common courses in some departments the exams are handled by the Course Coordinator.
- In Spanish, Biology, and Chemistry it is best to have the proctor sheet filled by the current Course Coordinator.
- Check with the front desk staff for a list of the current Course Coordinators
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